By submitting to this anthology, you agree to the following, should your story be selected for publication :
In this document,
“Publisher” designates Renaissance;
“Editors” designates the editors of the anthology (Derek Newman-Stille and Kate Story);
“Author” designates the author of the short story entering into this contract;
“Anthology” designates the work currently known as We Shall Be Monsters
“Work” designates short story being submitted by Author.
Author guarantees that:
A. The Work is free and clear of any counts of libel, plagiarism, breach of privacy or misrepresentation of facts;
B. The Work does not infringe upon any copyright or proprietary right, common law or statutory law, and does not contain any material of libelous nature;
C. The Work is not in the public domain and the Author is the sole owner and copyright holder of the work with full power to enter into this contract.
II. GRANTOR OF RIGHTS
A. The Author, on behalf of themselves and their heirs, executors, administrators, and successors, agrees to grant the Publisher exclusive English language rights to produce, publish and sell the Work in print and electronic format, including bound books, digital books, email, download, disk, CD, or any other digital format known or to be invented.
B. Adaptations to other media (such as, but not limited to, film, television, graphic novel): should the publisher negotiate for adaptation rights to be sold to a third party on behalf of the author, the publisher shall be entitled to 5% of the proceeds of said sales. Author will have to give written permission for adaptation to be made, and Publisher shall endeavour to ensure the Author is as involved as he or she wished to be. Should the Author independently secure and negotiate the sale of the rights for an adaptation to be made, Publisher will not request compensation but will ask to retain the rights to sell the Work for a minimum of one (1) year following the release of the adaptation.
A. Print and Electronic Rights
A.1 Print and Electronic Rights will be exclusive for one (1) year commencing on the date of print publication of the Anthology. After such time, Publisher retains the non-exclusive right to sell the story in the anthology for four (4) years, during which time author is free to resell or reprint the Work.
A.2 Non-exclusive rights will automatically renew afterward each year unless Author requests their rights back. If the Author does request them back, they must do so in writing, and Publisher will revert the rights within thirty days of receiving written notice.
A.3 Print rights refer to the first edition of the anthology, in paperback and hardcover format. Electronic Rights refers to digital book, audio, CD, or any other format yet to be invented.
A.4 Non-exclusive, limited rights allow the publisher to keep selling the anthology in its current form. It does not give the Publisher rights to print the story by itself or in a new anthology.
B. Publisher may terminate contract at any time for reasons such as lack of cooperation or resolution of disagreements between author and publisher including but not limited to editing. Publisher also reserves the right to terminate based on slander or libel against the publisher, staff, or other authors, or failure to meet reasonable editing deadlines without notifying the publisher of a problem. In such an event, publisher will provide author with a first written warning before terminating the contract. Publisher must provide author with written notice of contract termination and author is not responsible for paying any editing, promotional, marketing, or book making fees.
C. Anthology production is subject to financing. Should financing fall through, Publisher reserves the right to terminate contract, after avenues are exhausted.
IV. MANUSCRIPT PREPARATION
A. Author and Editors must work together to adhere to the Renaissance Press in house style guide. Publisher will not be held liable for lost manuscripts or defective disks. It shall be the responsibility of the Author to maintain back-up copies of any and all work(s).
B. The Publisher shall make no changes in, additions to, or eliminations from the manuscript without Author’s consent. However, the Publisher may copyedit the Work in accordance with its standards of punctuation, spelling, capitalization, usage, and grammar. The copyedited manuscript shall be sent by the Publisher to the Author, who shall make any revisions and corrections and return it within two weeks of receipt. Any other edits will be requested of the author and agreed upon between the Author and the Publisher prior to preparation for sale. If the complete manuscript for the Work delivered by the Author is not acceptable to the Publisher, the Publisher shall give the Author a written request for changes and revisions for such Work.
C. Should the work not be deemed fit for publication by the Publisher and the Author is unwilling to make the requested changes, Publisher reserves the right to declare this an unsolvable disagreement as per III.B, and terminate the contract. Publisher will not publish an altered version of the Work without Author’s consent.
A. The base rate offered is 0.03 cents per word, based on final word count of ready-to-print story.
B. The Author is responsible for paying their own taxes on payments received from Publisher and is advised to keep accurate records for tax purposes. It is the sole responsibility of the Author to attain all proper documentation according to their federal laws governing taxes.
C. Author shall each receive one (1) print copy of the anthology as a contributors copy.
VI. MARKETING AND PROMOTION
A. Authors shall provide Editors and Publisher with biographical information and author photos. Author gives Publisher the right to use Author’s name, likeness, title of work and biographical material for publishing, advertising and promoting the Work and the anthology.
B. Author agrees to participate in promotions which the publisher arranges, such as, but not limited to, blog tours, interviews, discussions, sales table at events, etc. Publisher will schedule them around the Author’ availability, which the Author agrees to provide. Such promotional activities are voluntary and will not put an undue burden on the Editors’ health, work, or family obligations.
E. For the first year of this agreement, during which rights are exclusive, Author may use up to 20% of the work (but no complete short story) to post on their website or to give away as “teasers” to promote the work, provided it includes a link to the Publisher’s website. After that year is up, Author is free to distribute Work as they please.
G. Author grants Editors and Publisher permission to include excerpts and bios in press releases to other industry resources for marketing purposes.
A. Renaissance Press may at any time sell itself, or the majority of itself, its holdings, or licenses. Current contracts would transfer to the new owner.
B. Bankruptcy: If Renaissance Press is legally judged bankrupt or liquidates its business, this Contract shall be terminated effectively and all rights granted to “Renaissance” shall revert back to Authors.
C. Rights: If Publisher suspends operations, removes website from the internet or fails to respond to any written or electronic correspondence, other than a temporary suspension for technical difficulties such as a loss of Web Server or other suspensions not lasting more than sixty (60) days, all rights outlined in this agreement are terminated and all rights are immediately reverted to the Author, as of 30 days after last successful contact.
IX. ENTIRE AGREEMENT
A. These terms hereby constitute the entire agreement between Author and Publisher and supersedes all previous agreements regarding the Work, whether oral or in writing. Modification of these terms may only occur in writing, signed by both parties.